Procedures for New Entry into Japan（As of 1st March, 2022）
On February 17, 2022, the Japanese government announced that it will relax its border security measures from March 1, 2022, and international students will be allowed to enter Japan under the supervision of the receiving organization (the university). Please follow the instructions given by the university for further entry procedures.
1.About Visa (Student Visa)
‘Certificate of Eligibility (CoE)’ and ‘Letter of Acceptance’ required for visa application will be issued as usual.
For students who will join the Spring semester, we already sent you ‘Certificate of Eligibility (CoE)’ and ‘Letter of Acceptance’, and ‘受付済証’, a certificate for completion of registration to the ERFS system. After receiving it, you can go to the nearest embassy/consulate with the following documents to apply for a visa.
- ‘Certificate of Eligibility (CoE)’*
- Passport
- ʻCertificate of Admissionʼ
- ‘受付済証’ a certificate for completion of registration
* For students who hold CoE (for students enrolled in CJLC in the fall 2021, except the MEXT scholarship students)
The validity period of your CoE issued between January 1, 2020, and January 31, 2022, will be extended until July 31, 2022.
Immigration Services Agency of Japan:https://www.moj.go.jp/isa/content/930005022.pdf
In order for your COE to be valid, you need to bring ' Declaration' with you when you apply for your visa as described above.
We sent ‘Declaration’ to the applicable students.
2.Arrangements for Accommodation During the Quarantine Period
The quarantine period and the place to stay after entry into Japan will vary depending on whether international students enter from designated countries/regions and whether they have a valid COVID-19 vaccination certificate.
| Enter from | Case | Vaccination certificate | Quarantine period | Accommodation to stay after entry into Japan |
|---|---|---|---|---|
| Designated countries/ regions | 1. | No | 3-day quarantine from the next day of entry into Japan + negative test result at the facility | The specific facility designated by the chief of the quarantine station |
| 2. | Yes | 3-day quarantine from the next day of entry into Japan + negative result of a voluntary test (individual payment) (7-day quarantine from the next day of entry into Japan without test) |
Hotel arranged by ASU | |
| Countries- regions other than designated countries/ regions | 3. | No | ||
| 4. | Yes | Quarantine not required | Not specified |
Case #2 and #3, we will arrange transportation from the airport to the quarantine place and secure your accommodation. Also we will cover the cost of transportation from the airport to the accommodation, but international students will be responsible for paying for your own accommodation.
Only for international students who arrive at Chubu International Airport and move into iHouse, ASU will pay the transportation expenses from the hotel/ airport to our dormitory (iHouse).
For other students, the cost of transportation from the accommodation/airport to our dormitory (iHouse) is borne by the international student.
Arrangement and Expense from your arrival at airport to iHouse
| Arrangement | Payment | |
|---|---|---|
| Transportation from Airport to Accommodation | ASU | ASU |
| Accommodation | ASU | Student |
| [Arrived at Chubu International Airport] Transportation from Airport/ Accommodation to iHouse |
ASU | ASU |
| [Arrived at other airports] Transportation from Airport/ Accommodation to iHouse |
Student | Student |
Estimated cost during quarantine period (arrival at Chubu International Airport):
- Accommodation costs including breakfast: approximately 7,800 yen/night
- PCR test (including shipping cost): 17,500 yen
References:
- Border measures to prevent the spread of novel coronavirus (COVID-19) (MOFA)
“3. Quarantine measures (New)”
“(2) Reinforced quarantine measures for all the travelers who enter, re-enter or return to Japan from designated countries/regions in response to coronavirus variant Omicron (B.1.1.529).”
https://www.mofa.go.jp/ca/fna/page4e_001053.html - Changes to the quarantine period after entry into Japan (MHLW)
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000121431_00342.html (in Japanese)
https://www.mhlw.go.jp/stf/covid-19/bordercontrol.html
(Overview in English. Please refer to the section “【5】Quarantine 〈※2022/3/1～〉”.)
3.Arrangements for Airline Ticket
In principle, international students are responsible for your own airline ticket arrangement.
After obtaining a visa, please make your airline ticket arrangements, and inform us as soon as you have completed the airline ticket arrangements.
For students who fall under Table case 2. and case 3. in the preceding paragraph, we will arrange accommodation with a travel agency. Depending on hotel congestion and other factors, it may be necessary to cancel and repurchase the arranged airline tickets. Therefore, we recommend that you purchase a ticket that can be canceled.
If you make the arrangement without following the university's instructions, you will be responsible for all the costs (e.g. flight change or cancellation charge) associated with the purchase.
4.Inquiries
Center for International Programs, Aichi Shukutoku University
Email: goglobal@asu.aasa.ac.jp